Email signature management is highly relevant to small companies who use Office 365! You want your employees to have professional looking Outlook signatures across all devices, but manual updates take valuable time and things can go wrong!


Why Small Companies Need Email Signatures Control

For most companies, emails are the preferred way to communicate with customers. But the email signatures are often an overlooked part of small companies’ marketing activities – even though they are a great way to leverage 1:1 communication with your audience. So start to use the many daily impressions to brand your business in the best possible way!

With a cloud-based email signature management platform like Xink, you have the full control of 100% updated, accurate and branded signatures for your employees, no matter where they work from and on which device. It is easy and quick to centrally manage all email signatures without involving employees. And you don’t need IT assistance to get started.


Take a look at this video to learn more about email signature management with Xink.

Xink Explainer Video - Professional Email Signature Management


Who Should Manage Your Email Signatures?

It’s completely up to you to decide who should have the keys to manage the email signatures in your company. We’ve made it easy with role-based administration so you can delegate the responsibility to the right person(s) or department. In our experience, marketing or communications professionals are usually responsible for the task in both small companies and large organizations as part of the branding and marketing activities.


Brand Your Business Through Office 365 Signatures

Email signatures are an excellent way to brand your business and should be included as a natural part of an overall marketing strategy.


Use Office 355 Signatures as Marketing Channel


Fresh email signatures - example


It’s Easy to Manage Outlook Email Signatures with Xink

Small companies (perhaps without an IT department) can really benefit from managing their Office 365 (Outlook) signatures with Xink. Basically, you just sign up for a free trial of Xink, then download the Xink Client app and you can start sending invites to your employees! You can add your employees manually or by syncing with your company’s Active Directory. With just a simple click on the invitation link, and the signature is automatically pushed out to employees. You can compare it a bit to Dropbox or other web-based services. You don’t need any technical skills to manage your signatures with the Xink platform. That’s as easy as it gets!

This step-by-step guide will take you through the simple invitation process to add employees to Xink. It typically takes less than 10 minutes to do.


All the Support You Need

If you have any questions or need support, you simply reach out to us via email or – even better – via our LiveChat on the website. We’ve been working with email signatures for more than a decade, and we can help your business too.


This blog post was first published on November 20, 2018. Updated July 8, 2019.