Your guide to secure, scalable, and automated solutions for
managing professional, company-wide email signatures with ease.
An email signature is a centrally managed block of text and graphics—added automatically to every outgoing email—to ensure consistent branding, display key contact details, and even integrate marketing campaigns across your organization. Learn more
Centralizing email signature management ensures brand consistency, saves time for employees, and allows IT or marketing teams to control, update, and deploy signatures company-wide without relying on individual users. It also supports legal compliance, professional presentation, and enables targeted marketing campaigns through banners or messaging in every email.
You maintain branded, mobile-friendly email signatures by designing them in Xink’s platform using HTML and inline CSS that adapts to all screen sizes, including smartphones. Xink ensures the signature is inserted correctly no matter the device, keeping logos, fonts, and layouts consistent with your brand while remaining readable and professional on mobile. Learn more
You can preview and QA email signatures in Xink by using the built-in Signature Designer, which lets you design and instantly preview how the signature will look with real employee data. You can also send test emails or use the preview tool to ensure layout, branding, and dynamic fields are correct before deploying company-wide. Learn more
Yes, Xink allows you to assign different email signatures based on department, region, role, or any other user attribute by using rules and targeting options. You can create multiple templates and apply conditions so each employee gets the correct signature automatically without manual selection. Learn more
Xink allows you to design and enforce standardised email signatures across the company. By requiring all employees to use the same approved template, you can ensure consistent branding, legal compliance, and professionalism in every email.
Yes, Xink can embed campaign banners and promotional messages directly into email signatures. This gives marketing teams a new, high-visibility channel to promote events, offers, and content, all managed centrally to ensure brand integrity.
The ROI is realized through saved administrative hours, increased brand exposure, reduced risks of non-compliant signatures, and the added marketing value from consistent brand and campaign exposure. Companies often see improved brand perception and a streamlined communication flow across all teams.
Absolutely. Xink is designed to scale with organizations of any size. Adding users is simple, and our centralized management features mean you can easily deploy and maintain signatures across an expanding workforce.
Xink offers subscription-based pricing based on the number of users who require centrally managed email signatures. You can choose between monthly and annual billing plans, and you can adjust as your team grows.
Yes, the minimum package is 10 user licenses.
Xink allows you to add legal disclaimers to all email signatures, ensuring compliance with regulations or industry standards. Xink Admins can centrally enforce these disclaimers to ensure consistency and avoid potential legal risks.
Initial setup and configuration are straightforward and can be handled with minimal IT involvement. Once Xink is deployed, ongoing management of signatures, updates, and marketing campaigns can be managed by non-technical teams through the user-friendly dashboard.
Yes, Xink provides insights into signature usage, campaign clicks, and other engagement metrics. This data helps marketing and leadership teams measure the impact of signature-based campaigns and make data-driven decisions.
Xink provides comprehensive support, including onboarding assistance, training resources, access to a knowledge base, and responsive customer support via email and chat.
Yes, Xink offers both demos and trials, allowing your team to explore the features, see the impact of centralized signature management, and evaluate how it integrates with your existing systems.
Let’s put it this way: You know how some email signature providers promise all the bells and whistles, then surprise you with a price tag that makes you question if there’s gold embedded in every pixel? With Xink, you get all the features you need without feeling like you’re funding our secret island getaway.
Think of us as the signature solution that’s fully loaded, straightforward, and surprisingly affordable. We believe in giving you everything you need to keep your brand sharp—without the premium pricing (or hidden fees).
Microsoft 365
Xink integrates directly with Microsoft 365 using the Xink 365 add-in and API connections. It leverages Microsoft Entra ID (formerly Azure AD) for secure user syncing and applies email signatures across the entire Microsoft environment, including Outlook desktop, web, and mobile clients.
No, with the Xink 365 add-in, signatures are deployed and managed centrally without needing local software installations on individual devices. This ensures users get updated signatures on all devices automatically.
Xink updates signatures in real-time. Changes made to the email signature template are applied instantly to users’ profiles, ensuring all signatures are up-to-date without manual intervention.
Yes, Xink supports both Outlook desktop (Windows and Mac), New Outlook and Outlook on the web, as well as mobile versions of Outlook, ensuring signature consistency across all devices.
Xink requires access to specific user profile fields, such as name, title, email, and department. It does not store sensitive information, and the integration is secure and compliant with data protection standards.
Xink uses OAuth 2.0 authentication and Microsoft’s APIs to connect securely with Microsoft 365, with user data managed according to stringent security protocols to ensure data integrity and privacy.
Absolutely. Xink allows admins to create tailored signature templates and apply rules based on attributes like department, role, or location, ensuring personalized branding and messaging across the organization.
Xink automatically syncs with Microsoft Entra ID to ensure that any changes in user profile information, such as title or department, are reflected in their email signatures without manual updates.
Yes, you can configure Xink to apply specific Outlook email signatures to replies and forwards or leave them off for more streamlined email threads.
Yes, Xink allows you to include legal disclaimers, promotional banners, and dynamic fields like links to social media or custom marketing messages within signatures.
Deployment can be done organization-wide through Microsoft 365’s Admin Center by enabling the Xink 365 add-in for all users. You can also configure user group-specific deployments if needed.
Xink ensures consistency for Outlook email signature users by automatically applying the correct signature across all devices and platforms through its Microsoft 365 Add-in. The signature is stored in the cloud and inserted when the email is sent, guaranteeing that every user’s email includes the up-to-date company-approved format without relying on manual setups or local installations. Learn more
To manage Outlook on the Web email signatures, use the Xink 365 Add-in, which updates signatures across platforms (including Outlook Web, Windows, Mac, and mobile). IT admins need to deploy the add-in organization-wide via Microsoft 365 Admin Center, ensuring the correct user group is selected. Once deployed, Xink automatically synchronizes and applies the correct signature when users open a new email or reply, without requiring manual setup. Non-IT users don’t need to take action—signatures are centrally managed and always kept up to date. Learn more
Xink simplifies email signature management, ensuring consistent branding, enhanced professionalism, and targeted marketing opportunities across every email sent by employees. It reduces administrative workload, aligns email signatures with corporate identity, and provides centralised control over compliance and messaging.
Setting up Xink requires Global Reader and Application Administrator permissions. Once these permissions are granted, Xink can be integrated with Microsoft 365 through Entra ID and update email signatures via the 365 add-in (cross-platform).
Google Workspace
Yes, you can configure department-specific signatures.
Yes, dynamic fields like name, job title, or phone number can automatically populate based on user data in Google Directory.
Xink updates signatures within one hour. Changes made to the email signature template are applied to users’ Gmail, ensuring all signatures are up-to-date without manual intervention.
Yes, if you include clickable links in your email banners, you can track engagement using in the Xink Dashboard.
Email signatures automatically adapt to different devices, ensuring they appear professional on both desktop and mobile.
No, signature management is user-friendly and doesn’t require advanced technical skills. However, IT admins can handle advanced configurations if needed.
Yes, Gmail email signatures can be controlled from the admin side without user interaction using Xink’s server-side signature feature. Once set up, Xink automatically adds the correct signature when the email is sent, requiring no action from the end user and ensuring consistent branding across all Gmail messages. Learn more
Partner
Our partners typically include IT infrastructure companies, wholesale distributors, managed service providers, and consultancies.
So, if your business supports other companies with Microsoft 365, Xink is a valuable addition to your service offering.
It allows businesses to centrally manage and deploy email signatures across all users through Entra ID and the 365 add-in deployed centrally via Exchange Integrated Apps.
As a partner, you can offer your clients a solution that simplifies email signature management, enhances branding, and automates legal disclaimers, all while minimizing IT involvement. This adds value to your Microsoft 365 services and opens up cross-selling opportunities.
Xink provides partners with dedicated support, including onboarding assistance, technical and marketing resources, and ongoing training to help you successfully integrate Xink with Microsoft 365 for your clients.
Xink reduces the workload on IT by allowing marketing and communications teams to manage their own email signatures without IT intervention. IT is only needed for the initial setup and can remain hands-off afterward.
Yes, Xink offers customizable features, allowing clients to tailor email signatures, campaigns, and company-wide compliance disclaimers to suit their branding and communication needs.
Setting up Xink requires Global Reader and Application Administrator permissions. Once these permissions are granted, Xink can be integrated with Microsoft 365 through Entra ID and update email signatures via the 365 add-in (cross-platform).
Yes, Xink is scalable and works for businesses of all sizes, from small businesses to large enterprises, helping them manage their email signatures efficiently within Microsoft 365.
Xink offers two flexible billing models to match your business needs.
Whether you prefer a high-volume, low-cost approach or require detailed client-level billing, we’ve got you covered > Learn more.
Becoming a partner is easy. Simply click ‘Partner Demo’ on this webpage, and we’ll reach out to guide you through the onboarding process.
Seamless integration
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