How do I get my Outlook email signature updated with Xink?

Outlook on Xink

As we continue to go through and answer all your burning questions on how to update Outlook email signature using on your Windows,  Mac, on the Web,  and even on Citrix. We thought we’d share two part process you can easily follow.

How to update email signatures in Outlook on Win/Mac/Web/Citrix/RDS (Add-in)

This Add-in will set the default signature, reply signature, and allow the end-users to see their email signatures as they compose the email. In addition, they can select among multiple email signatures (shared mailbox signatures, other languages, an internal signature, etc.).

  • Outlook on Windows
  • Outlook for Mac
  • Outlook on the web
  • Outlook on Citrix/RDS


Part 1 – Download the Xink add-in manifest

  1. Sign in with your Xink administrator account > Click on the big gear icon (top right hand) > Downloads > Step 2 – IT: Obtain the ADMX template (If you have no manifest, you need to click “Add” to create one).
    Click “Get manifest” to download the file named “XinkOutlookAddinManifest.xml”.

Part 2 – Deployment of the Xink add-in

  1. Login to and upload “XinkOutlookAddinManifest.xml” choose “Upload custom app”.

  2. Upload “XinkOutlookAddinManifest.xml“:

  3. Select the target group, or you may select the Entire organization.

  4. Choose which users you want to deploy to and finish the setup. Note that it may take several hours before an add-in is visible to the users:

  5. Once the add-in is deployed, it will set up your default and reply signature. Look for the Xink icon and choose your signature. to check for your optional signatures.

    How to check if the Xink addin works?

    Go to ‘Employee tab’ of Xink admin portal and notice the green dot in front of the user profile. It indicates the connection time stamp of Xink portal and the user profile.

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