Is Data in an Email Signature Sensitive Data?
An essential part of the General Data Protection Regulation is the processing of information about persons, which is defined as any type of information about an identifiable person. The term “personal data” is very broad and can relate to everything from a person’s name, gender, address and phone number to income, illnesses, employment and education.
Data in an email signature is rarely sensitive data. This is data, which everyone can get hold of without much hassle, and there is nothing sensitive even in a mobile phone number. However, Xink processes all data as if it was personal data and therefore we offer the best possible security when processing data.
Data Processing Agreement (DPA)
As Xink very often processes data, we are aware of the requirements for the processing of other companies’ personal data. Therefore we have prepared a Data Processing Agreement (DPA) for our customers in order to meet the high requirements of the GDPR. This applies to the processing of data in order to continue to be able to serve our clients with the best possible data protection.
In each account, in Xink we made a menu “DPA” under ‘subscription. Here you can read and approve the DPA. Simply go to “subscription” and then you can approve the document.
Storage of Data
The GDPR also stipulates significant requirements to the data processor’s implementation of security measures related to the storage of personal data. The data processor must secure its data from attacks. It must also be secure from accidental destruction, by establishing digital and physical measures to protect the integrity of the stored data. Examples hereof involve encryption and pseudonymization of data files, physical locking and fireproofing of server facilities and ensuring a proper policy for the transfer of data. Xink already meets these requirements as all data is hosted by Microsoft Azure’s ISO27001 certified data centers in the US and in the EU. As such, we can make sure that data never leaves the EU (until the client sends data in a signature in an email).
Xink works proactively and continuously to secure the best possible protection of our users’ personal data. We do so by keeping up to date on developments in personal data rights and on how to secure safe storage and processing of user information.
Your company’s data is completely safe with Xink.
Questions? Just Ask Us!
You can always ask us
about any issues or concerns related to the GDPR and the data we process for your company. We also have a section about GDPR at our Support site.