Email Signature Management

#1 Email Signature Solution for Brand Consistency
Global Security and Device Compatibility

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Trusted by Clients Worldwide


How does it work?

With Xink, you can centrally update and manage email signatures.

Stand out in every inbox!

Our team of Email Signature experts are ready to offer you excellent support and advice.

Email signature consistency

Outlook on All Devices

Outlook signature software

Gmail with Google Workspace

Gmail Email Signature
Xink-Driven-Marketing Results
xink brand boost

We offer online 1-on-1 training

Create customized, targeted and professional email signature marketing banners below the contact details to share updates, achievements, values, promote content and much more! All with clickable call-to-actions to help you drive traffic and interest.

Google Premier Partner
Microsoft Partner

Xink Partner Program

Are you a Microsoft or Google Partner?

Our Partners are typically IT infrastructure companies, IT wholesale distributors, managed service providers and consultancies.

So if you help other companies with Microsoft 365 or
G Suite, then Xink is a handy add-on for you.

Xink App on Mac Mail

Xink supports email signatures for macOS and all the latest versions back to ‘El Capitan’ (v10.11).


Email Signature Made Easy

Centrally update email signatures for all staff on all devices.

Easy to set up and run with the admin web portal.

Enforce and achieve brand consistency through email signatures.

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99% of customers are happy with Xink's Service
Customers are happy with Xink
Users worldwide
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Brand Loyalty Starts With Happy Customers

See what the best-rated email signature platform
can do for your organization.

Outlook Email Signature
Office365 Email Signature
Gmail Email Signature

Our team is ready to answer any pricing-related questions.


World-class Customer Service

Your success and security are important to us.

We Support you 24/7

With more than 15 years of experience, we can help you with any professional email signature need – from the initial set-up to FAQs.

Your help center contains more than 5,000 articles, and we offer online 1-on-1 training, chat, telephone and email support when you need it.


Frequently Asked Questions

Email signature management involves the centralized control and customization of email signatures across an organization. It ensures consistency, professionalism, and compliance with branding and legal requirements in all outgoing emails.

Email signatures are often the final touchpoint in communication with clients, partners, and prospects. Consistent, well-designed signatures reinforce brand identity, provide important contact information, and convey professionalism. Effective management ensures uniformity, compliance, and ease of updates across the organization.

– Compatibility: Maintain uniformity in email signatures across all staff on all devices.

– Brand consistency: Ensure all outgoing emails reflect the organization’s branding guidelines.

– Compliance: Easily implement legal disclaimers, GDPR compliance statements, and other required information.

– Centralized control: Streamline signature updates and changes from a centralized dashboard.

Yes, most email signature management solutions offer the flexibility to create and manage different signature templates for various departments, teams, or individuals within the organization. This ensures that each group can have its own tailored signature while still maintaining overall consistency and compliance.

The email signature management portal provides a centralized dashboard and administration where administrators can easily update email signature templates. Changes are pushed out instantly to all users, ensuring that everyone’s email signatures are up-to-date without requiring manual intervention from each individual.

Yes, The email signature management platform is designed to be compatible with most email clients, including Outlook. Additionally, the platform ensures that signatures display correctly on different devices, including desktops, laptops, smartphones, and tablets.

The email signature management platform employs industry-standard security measures to protect information and ensure the integrity of email signatures. It only stores the information required to create the signature, e.g., name, tel., job title, etc. (no sensitive information—no risk).

Easy to Deploy

only takes 30 minutes to set up

We simplify the process for IT/Admin to seamlessly deploy and manage email signatures across all devices.

Xink cloud partner