Email Signature Management
The Best Rated Email Signature Platform for Brand Consistency and Device Compatibility
for Small Businesses and Large Enterprises
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Trusted by Clients Worldwide
#1 Email Signature Solution for Brand Consistency
Global Security and Device Compatibility
How does it work?
With Xink, you can centrally update and manage email signatures.
Stand out in every inbox!
- Email clients and mobile devices compatible everywhere.
- Email signature solution across all devices.
- Fits your business brand and looks professional
Our team of Email Signature experts are ready to offer you excellent support and advice.
Outlook on All Devices
- Integrates with Microsoft 365 (formerly Office 365)
- Integrates with Active Directory (AD)
- Role-based access control capability
- ISO 27001 environments (Microsoft Azure Cloud)
Gmail with Google Workspace
- Intuitive management portal
- Automatically add Gmail email signature
- Updates across mobile devices
- Integrates with Google Workspace (G Suite)
- Integrates with Google Directory
- No rerouting of company emails – no risk!
We offer online 1-on-1 training
Create customized, targeted and professional email signature marketing banners below the contact details to share updates, achievements, values, promote content and much more! All with clickable call-to-actions to help you drive traffic and interest.
Xink Partner Program
Are you a Microsoft or Google Partner?
Our Partners are typically IT infrastructure companies, IT wholesale distributors, managed service providers and consultancies.
So if you help other companies with Microsoft 365 or
G Suite, then Xink is a handy add-on for you.
Xink App on Mac Mail
Xink supports email signatures for macOS and all the latest versions back to ‘El Capitan’ (v10.11).
Email Signature Made Easy
Centrally update email signatures for all staff on all devices.
Easy to set up and run with the admin web portal.
Enforce and achieve brand consistency through email signatures.
Brand Loyalty Starts With Happy Customers
I wish all software was like this 😊 no issues "I claim that Savills has the most universally dynamic sig code running in Xink. Big claim I know. Our single esig caters for multiple countries and divisions. Like 50+ sigs from the old email signature on prem software we use to use now condensed into 1 sig in Xink!"
★ ★ ★ ★ ★
We're happy to become your customers “We are happy to become your customers after the trial period 😊 Our experience of Xink so far has been that you have a solving problem attitude and a service level that is second to none! Any little issue has been solved quickly and with a smile. Both Waylord, Andy and you make up a great team.”
★ ★ ★ ★ ★
Your are the BEST • Great support team which will not delay response to any ticket.
• Interesting and well designed platform which will meet almost all requirements.
• Competitive price comparing alternative services.
Thank you & your wonderful team
★ ★ ★ ★ ★
A great solution to managing signatures and marketing campaigns “Before using Xink I needed to spend a lot of time configuring user signatures to keep them within company branding. Users would often make their own edits which made it difficult to keep things uniform. With Xink I hardly have to think about it. The software gets installed via group policy and the data automatically gets pulls from Active Directory.”
★ ★ ★ ★ ★
An easy, quick solution for signature management, across multiple departments “Like most businesses, we need to change our signatures regularly and to do this, we use Xink. It’s a great platform to manage company wide signatures and the online portal allows you to create and amend them with ease. As a Microsoft Partner, for us it was important this solution synced well with Outlook and it certainly does this – Would highly recommend to any business that needs an easy, quick solution for signature management, across multiple departments.”
★ ★ ★ ★ ★
Convenient and easy to use “The functionality is great and the tool is very easy to use. I’ve used it across two different companies – one time as a purchaser/administrator and one time as a user. From the user perspective, it is absolutely seamless – there is no need to do anything, the signature information just automatically populates for you. Very easy to manage as an admin as well.”
★ ★ ★ ★ ★
Fantastic email signature solution “Extremely easy to use and deploy. Simple management for multiple signatures, allowing different templates for different users in different countries/departments. Works will with Outlook Web App (Office365) for users that do not have Outlook client installed. Good product support when required.”
★ ★ ★ ★ ★
Works Seamlessly and is very easy to administer “I have been a user of Xink for 3+ years now. I absolutely love that I can manage the signatures from one portal. I love being able to send a link to the employee where they follow simple instructions to get it setup and going on their own. Absolutely the best signature management I’ve used and we tried out 3 or 4 before we picked Xink. We use Office 365 and Outlook as well as Outlook online…”
★ ★ ★ ★ ★
Email Signatures Reimagined “We absolutely love that Xink integrates with our CRM system (Salesforce), marketing system (Campaign Monitor) and service system (Zendesk) – The advanced API means that we can manage email signatures all from one single place and ensure every email we send is on brand and pushing key campaign messages. The platform is really intuitive and easy to use and the onboarding was great.”
★ ★ ★ ★ ★
Great, flexible signature tool! “I love the fact that Xinx provides me with a flexible solution to apply different custom signatures for my company. We have been able to go from fully server side signatures to client based, and back. This is imperative for my ever growing company.”
★ ★ ★ ★ ★
Of all our vendors – XINK is by far my favorite. “Xink is simple. Xink is affordable. Xink is my favorite program we use. We were able to set up everything in-house. The customer service is excellent and I just can’t say enough. They were there with us the entire step of the way. If we ever encounter an issue or something we can’t figure out on our end, they are always there willing to help, and quickly. We have total control of all signatures…”
★ ★ ★ ★ ★
Set it and forget IT! “This software is very intuitive and allows a seamless integration company-wide with our systems. We set up users in G Suite and within an hour the users’ emails have our company signature with our picture. Couldn’t ask for much more than that.”
★ ★ ★ ★ ★
Highly recommended by IT pros
See what the best-rated email signature platform
can do for your organization.
Our team is ready to answer any pricing-related questions.
World-class Customer Service
Your success and security are important to us.
We Support you 24/7
With more than 15 years of experience, we can help you with any professional email signature need – from the initial set-up to FAQs.
Your help center contains more than 5,000 articles, and we offer online 1-on-1 training, chat, telephone and email support when you need it.
Frequently Asked Questions
Email signature management involves the centralized control and customization of email signatures across an organization. It ensures consistency, professionalism, and compliance with branding and legal requirements in all outgoing emails.
Email signatures are often the final touchpoint in communication with clients, partners, and prospects. Consistent, well-designed signatures reinforce brand identity, provide important contact information, and convey professionalism. Effective management ensures uniformity, compliance, and ease of updates across the organization.
– Compatibility: Maintain uniformity in email signatures across all staff on all devices.
– Brand consistency: Ensure all outgoing emails reflect the organization’s branding guidelines.
– Compliance: Easily implement legal disclaimers, GDPR compliance statements, and other required information.
– Centralized control: Streamline signature updates and changes from a centralized dashboard.
Yes, most email signature management solutions offer the flexibility to create and manage different signature templates for various departments, teams, or individuals within the organization. This ensures that each group can have its own tailored signature while still maintaining overall consistency and compliance.
The email signature management portal provides a centralized dashboard and administration where administrators can easily update email signature templates. Changes are pushed out instantly to all users, ensuring that everyone’s email signatures are up-to-date without requiring manual intervention from each individual.
Yes, The email signature management platform is designed to be compatible with most email clients, including Outlook. Additionally, the platform ensures that signatures display correctly on different devices, including desktops, laptops, smartphones, and tablets.
The email signature management platform employs industry-standard security measures to protect information and ensure the integrity of email signatures. It only stores the information required to create the signature, e.g., name, tel., job title, etc. (no sensitive information—no risk).
Easy to Deploy
only takes 30 minutes to set up
We simplify the process for IT/Admin to seamlessly deploy and manage email signatures across all devices.