Automate, brand, and centrally manage email signatures across all devices—company-wide.
Start your 14-day free trial or book a personalized demo – Thanks!
✓ Updates Outlook cross-platform
✓ Includes shared mailboxes
✓ Integrates with Entra ID
Simple to set up and effortless to manage
Managing consistent email signatures across an organization is time-consuming and error-prone.
Xink offers a centralized platform that ensures brand consistency and compliance effortlessly.
Imagine all users email signatures instantly updated and perfectly branded—no manual changes, no disruptions.
OUTLOOK EMAIL SIGNATURE MANAGEMENT
✓ Outlook for Windows
✓ Outlook for Mac
✓ Outlook on the web
✓ Outlook for Android
✓ Outlook for iOS
✓ Outlook for RDS
✓ Outlook for Citrix
1. Design Your Signature: Use our intuitive editor or upload your own → Lean more.
2. Connect with Microsoft 365: Sync user data effortlessly → Lean more.
3. Deploy Across Your Organization: Apply signatures instantly to all users → Lean more.
With the 365 add-in (Approved by Microsoft) seamlessly integrated with Microsoft 365, you can manage Outlook email signatures effortlessly across all devices and platforms in real time.
EMAIL SIGNATURE MADE EASY
Centralized Management: Control all signatures from a single dashboard.
Seamless Integration: Works flawlessly with Microsoft 365 and Entra ID.
Real-Time Updates: Instantly apply changes across all users and devices.
Marketing Opportunities: Embed promotional banners and track engagement.
Compliance Assurance: Automatically include legal disclaimers and necessary information.
Device Compatibility: Classic, New, Web and Mobile Outlook email signatures are consistently delivered across all devices.
Xink integrates directly with Microsoft 365 using the Xink 365 add-in and API connections. It leverages Microsoft Entra ID (formerly Azure AD) for secure user syncing and applies email signatures across the entire Microsoft environment, including Outlook desktop, web, and mobile clients.
No, with the Xink 365 add-in, signatures are deployed and managed centrally without needing local software installations on individual devices. This ensures users get updated signatures on all devices automatically.
Xink updates signatures in real-time. Changes made to the email signature template are applied instantly to users’ profiles, ensuring all signatures are up-to-date without manual intervention.
Yes, Xink supports both Outlook desktop (Windows and Mac), New Outlook and Outlook on the web, as well as mobile versions of Outlook, ensuring signature consistency across all devices.
Xink requires access to specific user profile fields, such as name, title, email, and department. It does not store sensitive information, and the integration is secure and compliant with data protection standards.
Xink uses OAuth 2.0 authentication and Microsoft’s APIs to connect securely with Microsoft 365, with user data managed according to stringent security protocols to ensure data integrity and privacy.
Absolutely. Xink allows admins to create tailored signature templates and apply rules based on attributes like department, role, or location, ensuring personalized branding and messaging across the organization.
Xink automatically syncs with Microsoft Entra ID to ensure that any changes in user profile information, such as title or department, are reflected in their email signatures without manual updates.
Yes, you can configure Xink to apply specific Outlook email signatures to replies and forwards or leave them off for more streamlined email threads.
Yes, Xink allows you to include legal disclaimers, promotional banners, and dynamic fields like links to social media or custom marketing messages within signatures.
Deployment can be done organization-wide through Microsoft 365’s Admin Center by enabling the Xink 365 add-in for all users. You can also configure user group-specific deployments if needed.
EMAIL SIGNATURE MADE EASY
customers are happy with Xink’s Service
Our team of Email Signature experts are ready to offer you excellent support and advice.
HELP CENTER
tech support articles
Your help center contains more than 5,000 articles, and we offer online 1-on-1 training, chat, telephone and email support when you need it.
BRAND LOYALTY STARTS WITH HAPPY CUSTOMERS
"Xink has transformed the way we manage email signatures in Microsoft 365. It delivers consistent branding across every message while streamlining the entire process—an essential solution for any modern organization."
